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Council adopts city credit card policy (Resolution 2026R-013) to streamline fuel and travel payments
Summary
The council adopted Resolution 2026R-013 establishing official city credit card accounts and named card officers (Administrator, supervisors, Police Chief, Treasurer, Deputy Clerk) to address fuel-account issues and facilitate travel and training payments; the resolution passed 3-0.
Administrator Teresa Hill explained the city needs a formal credit card policy because current fuel-account issues have forced officers and staff to pay out of pocket or use petty cash. The proposed policy sets credit limits, requires cardholder agreements, and lists positions eligible for cards including the City Administrator, Street Supervisor, Water and Sewer Supervisor, Police Chief, Treasurer, and Deputy Clerk. Hill noted that purchases would be paid off monthly "to avoid interest."
Councilmember Tim Smith moved to approve Resolution 2026R-013 establishing credit-card officers and policy, Mayor William Conlin seconded, and the motion carried 3-0. The policy is intended to reduce out-of-pocket expenses for staff and standardize transaction oversight.
