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Clerk presents document-storage and automation requests; $50,000 prior grant covered software
Summary
The clerk reported $40,000 in document-storage revenue and asked for $25,000 to microfilm and scan older records; staff noted a prior $50,000 grant covered much of the software costs and automation requests include $105,000 for circuit-clerk automation.
The county clerk presented revenues and expenses for records management and automation, asking the committee to consider a $25,000 expenditure for microfilming and scanning older records and noting a $40,000 revenue stream from document storage.
"We've been scanning and getting a lot of stuff. I have it on the computer out in the lobby," the clerk said, describing increased public access to digitized files. The clerk said a previous $50,000 grant paid for new software licenses and maintenance, and that automation expenses for core programs had been largely covered last year.
Committee members reviewed larger automation requests: a $105,000 draft line item for circuit-clerk automation and $39,000 for court documents were discussed as possible capital or multi-year expenses. Staff noted those automation items can be offset by grants but asked members to confirm which costs should be budgeted this cycle.
Staff will return with a line-by-line recommendation about which automation items to fund from grants versus county funds; no final vote was recorded in the transcript.
