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Board members press staff on procurement approach, equipment age and warranties for facilities work
Summary
Members asked how design contractors are selected (RFQ list process), whether DBE reporting is applied, and requested chiller age and warranty information ahead of Thursday—s full board review of a $125,423.82 chiller component replacement and other facilities contracts.
Several facilities and design items moved to the full board while members asked for detail about selection processes and equipment condition. Staff explained the district issues RFQs to create lists of qualified architects and engineers, then assigns projects from that list rather than running a fresh competitive RFP for each job. "It's not competitive in any way," a staffer said, describing the RFQ-list-to-project matching process.
Board members asked specifically about the chiller component replacement at Paul Lawrence Dunbar School (Train US Inc., not to exceed $125,423.82), the age of the chiller and warranty status. Staff said they believe the unit is outside the warranty period and will provide age and warranty information at the full-board meeting. Members also asked that groundskeeping attention be paid to specific schools (Dent building and Edna Carter referenced).
Why it matters: members pressed for procurement transparency (RFQ vs. RFP), DBE reporting for vendor lists, and better evidence before approving repair and replacement spend; staff committed to providing age, warranty and DBE documentation to the full board.
