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Board presses town office for missing invoices after reconciliation woes
Summary
Select board members described longstanding reconciliation difficulties—duplicate invoices, payments showing differently on bank statements, and possible records gaps dating to 2018—and said they sent a letter last week requesting unpaid invoices from the town office.
Select board members told the group they have struggled to reconcile bank statements because payments show up differently depending on whether they were checks or electronic deposits, and because office records appear incomplete. One member summarized the situation: "If you show us the invoice, we'll pay the bill," reflecting the board's stance that the town office must provide invoices before the board can match and clear payments.
Members said duplicate invoices and charges flagged as late have complicated the ledger; they reported some records may be missing dating back to 2018 and described the board's decision to send a letter last Thursday requesting copies of unpaid invoices from the town office so the reconciliation can move forward.
