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Select Board approves Chuck Mayotte bid for Wyndham Hill hazardous tree removal after procurement debate
Summary
After discussion about grant procurement rules and an earlier failed motion, the Select Board voted to accept Chuck Mayotte’s bid for the Wyndham Hill hazardous tree removal project; the transcript records inconsistent bid figures, and the final motion as stated was for $10,995.
The Select Board debated award of the Wyndham Hill hazardous‑tree removal contract after reviewing bids and grant procurement constraints. The session included a lengthy exchange about whether the grant language required accepting the lowest bidder or following the town’s procurement policy.
"What got us to this point, and correct me if I'm wrong, there's a federal grant," a committee member said during the discussion, arguing that federal funding would limit local preference considerations. Another board member countered that the grant language as provided recommended following the town's own procurement policy, which balances price and past performance.
An initial motion to accept the low bidder failed after two abstentions left insufficient affirmative votes. The board later revisited the item and approved a new motion to accept Chuck Mayotte’s bid; the motion as stated on the record was to accept a bid of $10,995. (The transcript contains multiple, inconsistent numeric references to the Mayotte bid during the discussion; see audit notes.)
Board members emphasized that grant compliance and contractor qualifications were important factors in the final decision. No additional conditions to the award were recorded in the minutes.
