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County staff seek formal agreement with longstanding records-shredding vendor; pricing questions to be answered
Summary
Staff told the court that a long-used shredding vendor wants a written business agreement for compliance; the contract lists roughly $3 per box and about 110 boxes per month, and commissioners asked staff to return with pricing details before final approval.
Staff described a long-standing relationship with a secured document shredding vendor used by Potter County for about 25 years and said the vendor requested a formal business agreement to meet regulatory compliance. The vendor regularly handles on-site shredding, hard-drive destruction and special pickups for county departments.
"It figures out to be about $3 per box, and we shred about a 110 boxes a month," a county staff member said. Commissioners asked whether contract pricing should be locked into the agreement; staff said historically the vendor has not increased prices and offered to ask whether pricing could be fixed. The court did not record a formal vote on this item and agreed to bring pricing language back for consideration.
Staff emphasized the vendor's long-term service and below-market pricing and said the agreement request was largely to help the vendor demonstrate compliance with industry regulations.
