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County to reissue Arnott Road paving RFB as RFP, form evaluation committee
Summary
Purchasing staff recommended reissuing RFB 1282‑26 as an RFP for Arnott Road paving and creating an evaluation committee including a commissioner, purchasing staff, a county attorney representative and a finance adviser; the court approved the committee.
Purchasing staff told the court that the initial low‑bid process for Arnott Road paving produced questions and limited flexibility for follow‑up inquiries, so staff recommended reissuing RFB 1282‑26 as a request for proposals to permit vendor interviews and clarification on pricing.
Allison said converting the procurement to an RFP would improve transparency and allow the court to assemble an evaluation committee to vet proposals and ask vendors follow‑up questions. She recommended committee membership that would include a commissioner (to be appointed by the court), Brandon or another financial advisor for fiscal review, a county attorney office representative, and a staff member from the relevant department. The court discussed potential names and approved the proposed committee structure and appointment process.
Why it matters: Changing the procurement vehicle from a sealed low‑bid RFB to an RFP lets the county evaluate proposals on factors beyond price and seek clarification from vendors; the committee will guide recommendation to the court.
