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Potter County adopts AI appropriate-use policy; training and approved tools to be managed by IT
Summary
The court adopted an AI appropriate‑use policy directing that IT will maintain an approved list of tools and that staff receive training on handling sensitive data before using AI programs; the motion passed unanimously.
The commissioners adopted an 'AI appropriate-use' policy intended to give the county a framework for using vendor‑supported AI tools while protecting sensitive data. The policy authorizes IT to implement approved AI programs on county systems, requires training for staff to understand risks of entering confidential information into AI tools, and contemplates an attached, fluid approved‑software list maintained with court oversight.
David (county tech/IT speaker) and the county attorney explained that the policy is a starting point to require awareness and training about data types that should not be entered into web-based AI (for example, confidential or CJIS/CJI data) and that vendor products already contracted with the county (for example, Office 365 Copilot or Axon/Westlaw vendor modules) would be managed differently than public web services. The court voted 5–0 to adopt the policy and authorized IT to implement approved programs subject to the policy.
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