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Advisory board told Advancement/Expense Fund balance will move to City account in July
Summary
Board received the Advancement/Expense Fund statement showing a balance of $9,868.82 as of April 11, 2026 and was told the City will assume management of the fund starting in July; future withdrawals will require City disbursement requests and invoices.
The Colonial Theater Advisory Board reviewed figures for the Advancement/Expense Fund and was told the account held $9,868.82 as of April 11, 2026. Pete Lally distributed the 2026 fund figures and explained that, following discussions with the City Manager, the current balance will transfer to a City account in July and future disbursements will be processed by the City through submitted disbursement requests with supporting invoices.
Board members discussed the operational change but no formal motion with a recorded vote was recorded in the transcript. The change will alter how the board or Spectacle requests funds for minor expenditures: instead of direct withdrawals, the board or manager must submit invoices and a disbursement request to the City finance office. The board set no additional procedural deadlines during the meeting and will revisit implementation details in future meetings if needed.
