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Town staff says contractor promised roof work but no date set; board discusses rebidding and local contractors
Summary
Town staff reported Vermont Construction Company told them on Sept. 22 it would schedule roof repairs in 3–4 weeks but had not set a date; board discussed bidding rules, low contractor response rates on small projects, and whether a local contractor could be used instead.
Cheryl told the board the roofing contractor (identified in the meeting as Vermont Construction Company) emailed on Sept. 22 saying they'd be out in "3 to 4 weeks" but had not provided a firm date as of the meeting; staff followed up but had no scheduled arrival. Members and residents warned that the affected roof section "cannot go through another winter" and raised concern that removing damaged clapboards will likely reveal additional rot requiring more extensive repairs.
Board members discussed procurement rules and whether they could rescind or rebid a contract if a different local contractor is available. Staff said small projects can sometimes avoid a full bid if they fall below the applicable dollar threshold but cautioned that for larger projects the district must put the work out to bid and generally accept the lowest acceptable bid. The board asked staff to discuss options with Tim and Stan and to bring a procurement plan back to the next meeting.
