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Board approves financial services contract and discusses off-cycle checks and warrant transparency
Summary
The select board approved a new financial services contract that includes $1,190 per month plus a $4,500 annual fee, and debated a process for limited off-cycle check runs for urgent bills. Members also examined payroll warrants that included older dates and agreed to research several items before finalizing checks.
Board members reviewed a proposed annual financial-services agreement described as $1,190 per month plus an annual fee of $4,500. After confirming the term and fee allocation, a motion to accept the contract was made and approved. The board asked for clarification on dates in the proposed contract prior to final signature.
The meeting then turned to the warrants. Members flagged payroll-transfer entries that showed dates back to 2023 and agreed to void or research questionable checks before final processing. The board discussed establishing a protocol for off-cycle checks for time-sensitive bills and asked staff to produce a list of "standard" recurring vendors that could be paid between meetings to avoid late fees.
