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Selectboard waives bid procedures to buy winter sand from preferred supplier
Summary
The board waived formal bid procedures to procure winter sand from a preferred supplier (Pike) for operational consistency; members cited existing road-crew preference and delivery concerns as reasons for the waiver.
Town staff recommended purchasing winter sand from a supplier the road crew prefers for consistency and handling. A board member said the crew had recommended Pike sand because delivery quality and composition (less clay) make it more usable for winter operations.
The board voted to waive bid procedures for this year's winter sand purchase to allow the town to contract with Pike without a competitive bidding process. One member moved to waive the procurement rules and another seconded; the motion was recorded as approved in the meeting.
Members discussed whether to amend the board's bid‑threshold policy in the next agenda to reduce future ambiguity regarding when formal bids are required. No dollar amount for the sand contract was reported at the meeting.
