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Committee authorizes administrator to execute bid contracts, with conditions
Summary
The Finance Committee voted to refer bids to departments with permission to proceed with the lowest responsible bidder and authorized the County Administrator to execute contracts and contract modifications up to $10,000; the motion requires justification if a non-lowest bidder is selected.
Commissioner Mac Elliott moved, and Commissioner Sharon Tyler supported, a motion "to refer the bids to the department with the approval to move forward with the lowest bidder, if they are an approved, responsible bidder that meets specifications and requirements. In addition, they authorize the County Administrator to execute any subsequent contract associated with the bid and any contract modifications up to $10,000." The motion carried.
The motion also directs the Road Department to submit communication to the Finance Committee if it intends to award to a bidder that was not the lowest, providing justification and seeking additional approval. No vote tally was recorded in the minutes; the packet records the outcome as "Motion carried."
