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Elections office to switch scanning vendor; one-time implementation costs paid from contract election fund
Summary
Elections staff (Cricket) asked the court to approve switching from Vista Solutions to a new scanning vendor (ECM) for records conversion; commissioners approved the vendor change and a budget override to cover one-time implementation costs expected to total about $19,000, funded mainly from contract-elections special revenue.
Cricket, representing the county elections office, asked the court to approve switching the office’s scanning contract from Vista Solutions to a new vendor the office has been piloting for other election hosts. She said the new vendor offers modernized conversion and that the one-time migration and setup costs would be covered primarily by the contract-elections special revenue fund, not property taxes.
"It's gonna be $19,000 total, but the most of it's gonna come out of the $1.72," Cricket said, explaining that $9,000 would come from the regular Fund 10 contract services and the implementation contingency would come from the special revenue fund for hosted elections. Commissioners asked clarifying questions about whether the change affected election security and were told the company’s security posture is stronger than the prior vendor; IT staff confirmed they had assessed the solution. The court approved switching vendors and the requested budget override to implement the change (motion carried 5-0).
