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Committee raises concern over tight window between permit approval and winter construction season
Summary
Members discussed the limited time between permit receipt and the winter construction window and debated whether a preliminary RFP or pre-bid meeting could be held before permit issuance to give contractors advance notice; Village Manager Manley will consult the engineer and attorney.
Committee members described a constrained schedule for completing the permit, receiving EGLE approval, issuing an RFP, and completing construction during the drawdown. Members noted there was a "limited amount of time between receipt of the permit and the winter construction season," and they discussed holding a preliminary RFP or pre-bid meeting before permit approval to provide contractors advance notice.
Village Manager Manley said she "would discuss the matter with the Village engineer and attorney to determine whether a preliminary RFP or pre-bid process would be appropriate prior to permit approval." The Committee asked staff to explore whether prior outreach and use of existing project imagery could reduce procurement delays; staff will return with legal and engineering guidance before the next meeting.
