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Chair Burmeister directs EGLE emails be copied to Village interim manager to ensure consistent information
Summary
The Joint Lake & River Restoration Committee required that future email communications with EGLE include Village Interim Manager Manley so the Village and Committee work from the same information; staff agreed to document phone calls by sending email summaries.
Chairperson Burmeister told the committee that all future email communications with EGLE should include Village Interim Manager Manley so that "all parties have access to the same information" and provide consistent answers to residents.
The committee discussed trade-offs between copying every committee member on emails and keeping the information centralized. Staff member King said many of his contacts with EGLE and vendors occur by telephone; Burmeister asked King to send an email summary after each telephone call and copy Interim Manager Manley so the content of those calls is documented for Village staff and committee members. Committee members also agreed residents should be referred to the project map, committee minutes, and the Village website for the most current project information.
The direction is procedural: standardize documentation so Village staff and the various stakeholder groups can respond consistently while avoiding excessive email volume. The committee did not adopt a written communications policy at the meeting but agreed to the practice of copying Manager Manley on EGLE correspondence and documenting phone conversations via email.
