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Board discusses quorum, subcommittees and limits on private discussions
Summary
Members reviewed meeting‑law constraints: one‑on‑one conversations are allowed, subcommittees are recommended for group work, and repeated individual contacts on the same topic can create a quorum by serial meetings; removal of a board member would likely require a recommendation to city council.
Board members discussed meeting‑law constraints, the use of subcommittees and how to avoid serial meetings that could constitute a quorum.
Members asked whether informal one‑on‑one conversations about board business are permissible. The board clarified that one‑on‑one meetings are allowed but cautioned that separate repeated contacts among different members about the same topic can effectively create a quorum. Marissa (S3) and others advised the use of subcommittees for detailed work so that the full board can consider redlined proposals in public meetings.
The group also discussed whether the body can use an executive session for sensitive personnel or removal discussions. Members noted that removing a board member would likely require action or a recommendation to city council; Marissa said she would check city administration for formal procedure and noted that many such steps would be processed publicly.
The board reiterated that attendance expectations and quorum rules (five members for a quorum) are in the handbook and that members should avoid sending group emails that elicit replies from multiple members.
