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Commission asks town manager for official email accounts for commissioners
Summary
To improve FOIA compliance and archival access, commissioners voted to request town-managed email addresses for commission business; the Chair will contact the town manager to initiate the setup.
Commissioners discussed records management and FOIA implications of using personal email addresses for Charter Commission business. A council representative noted that town-managed addresses are archived and e-discoverable, which would avoid requiring commissioners to provide personal account contents in litigation. "Everything's archived. It's ediscoverable," one participant said. The commission moved to request town email accounts (for example, chartercommission@townoflisbon.com) and Chair agreed to speak with the town manager about provisioning addresses and distribution lists.
