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Auditors say Hubbard sent statement without requested invoices; follow-up letter planned
Summary
Auditors reported that vendor Hubbard provided a statement but not the invoices the auditors requested; late fees were removed but the vendor still claims a balance. The auditors agreed that Terry will send a follow-up letter requesting the invoices.
Committee members reported that Hubbard supplied a statement but did not provide the underlying invoices the auditors asked to see. One committee member summarized the situation: "I think they received another statement that doesn't have anything, of the invoices they requested," and added that "Terry was going to be sending them another letter saying that we need to see invoices."
The auditors noted that Hubbard removed some late fees from the statement but still claims a balance owed; no invoices have been produced to substantiate charges. The committee recorded no immediate payment action and instead directed follow-up correspondence to request the missing documentation before taking further steps.
