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Selectboard discusses tightening town credit‑card policy and preapproved users list
Summary
Board reviewed edits to the town credit‑card policy from staff and discussed adding an addendum listing preapproved purchases and users (town clerk, highway department) to reduce routine selectboard approvals.
Board members reviewed a draft credit‑card policy that incorporated feedback from Jenny and Patty and discussed how to handle recurring purchases and shared facility purchases (e.g., highway garage needs for copier paper). One recommendation from staff was to append a list of preapproved purchase categories and approved users so routine items would not require selectboard preapproval.
As the draft was discussed, a member summarized a staff suggestion: “1 suggestion that she made was a a list attached an addendum attached to the policy that says, like, here's the preapproved things, office supplies, toiletries, that kind of stuff, that don't need necessarily select board, you know, preapproval to purchase with.” The board asked staff to continue revising the draft and return a clearer version at a future meeting.
