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Trustees begin drafting building‑rental policy, form subcommittee to refine rules on fees and alcohol
Summary
Trustees reviewed a draft two‑page rental policy and debated who is charged, pricing structures (resident vs. nonresident), kitchen fees, cleaning deposits, insurance requirements and alcohol rules. They agreed to form a trustee−staff subcommittee to refine the policy and consult town insurance and counsel before the August meeting.
Staff presented a draft buildings‑rental policy and framed the core questions trustees should resolve: who pays, how much, whether to permit alcohol, and deposit/cleaning expectations. The Librarian told the board she surveyed other libraries and compiled a two‑page draft that anchors rules to public‑forum principles and proposes different rates for residents and nonresidents and a cleaning deposit.
Trustees discussed options for handling alcohol (catered service vs. BYOB), insurance riders for outside users and whether to require a constable for large events. One trustee urged checking with town insurance and the town attorney; the board agreed to appoint a small subcommittee of trustees and staff to refine terms and return a finalized draft to the August meeting. "The questions are, who gets charged? How do we charge? How much do we charge? Do we allow alcohol?" the Librarian asked, summarizing the policy choices.
