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Board continues review of credit‑card policy, leaves final vote for future meeting
Summary
The board discussed an updated emergency credit‑card policy and debated whether vendor surcharges should bar card use. Members asked staff to add a preapproved‑expenses attachment and clarify administrators and approval steps; action was deferred for additional revisions.
The Select Board reviewed a drafted credit‑card policy that would centralize a town card for emergency purchases and limited recurring consumables. Treasurer Jenny explained revisions clarifying administrators and users, and the board discussed whether the policy should prohibit use where vendors impose a credit‑card surcharge.
One board member warned that a rigid prohibition could render the card ineffective for certain legitimate purchases, such as software subscriptions or auction purchases, and recommended adding language that would permit special‑circumstance approvals. "I still have a concern about the it cannot be used for a vendor that imposes a credit card surcharge or an administrative fee," a board member said during debate. Members suggested drafting a companion list of preapproved recurring consumables (office supplies, facility supplies) and spelled out an approval step for nonrecurring purchases. The board agreed to continue revising the policy and to bring a clarified draft, including a preapproved items addendum and administrator procedures, to a future meeting rather than vote tonight.
