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Commissioners approve vouchers but order report reconciliation after voided checks show in totals
Summary
The court initially approved vouchers totaling roughly $4.09 million but commissioners identified voided checks and mismatched totals tied to mortuary and law‑firm entries; purchasing staff said they would rerun the report and hold two voided checks pending reconciliation.
The county auditor presented a register of checks and wire transfers for approval. Commissioners moved to approve the vouchers as presented, and hands were raised in a recorded vote. Shortly after the vote, commissioners and staff identified apparent discrepancies: two voided checks (including a Schaeffer Mortuary check and an Underwood Law Firm check) were included in the register total although the details did not show the reissued payments.
Purchasing staff acknowledged the reporting problem, told the court the two voided checks had been pulled by treasury and would not be disbursed, and said she would rerun the report to reconcile totals. The auditor’s office indicated the net check total after removing the voided items would be lower and that the court should vacate and reissue a corrected voucher approval once the reconciled register was provided. Commissioners directed staff to return with corrected figures and to withhold the two disputed checks until the committee addressing mortuary procurement reports back.
