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Elections office seeks scanning solution after lost images; court approves $2,000 transfer to cover payroll
Summary
Elections staff reported losing scanned voter images after a vendor change and presented a quote to implement a new scanning/indexing system; the court approved a $2,000 line‑item transfer from FICA/Medicare to cover part‑time election payroll.
Elections staff told commissioners the office lost access to scanned images after moving records into a vendor system and is relying on retained hard copies while pursuing a replacement scanning/indexing solution. The elections official said the office had previously scanned records into the vendor platform and could not retrieve those images; staff obtained a vendor quote they identified in the meeting as roughly $699,000 to provide a searchable archives/records system.
“I had a 130,000 that I entered. I actually captured the wrong total there,” the elections official said when correcting a payroll figure during the budget review. Later, the court approved a line‑item transfer of $2,000 from FICA/Medicare to part‑time salary to cover chapter‑19 election employees, after a motion, second and a voice vote. A county staff member explained the contract fund (48) is used when the county conducts elections for other entities, enabling recovery of those costs.
