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Finance committee reviews new building-by-building budget layout; staff recommends using current year as baseline
Summary
Staff presented a new building-level budget report and said migrating prior years into the new system is difficult; the committee agreed to use the current year as a baseline while staff explores historical reporting options with the software vendor.
Chair opened discussion of agenda item 3b and praised staff for preparing a building-by-building budget report that separates categories and makes expenditures easier to track. Staff said the district aims to show what last year's budget was by category and how much of the current year's category has been spent.
Staff cautioned that migrating historical data into the new software is labor-intensive. As Staff member (Speaker 3) put it, "Year over year is a little bit harder because we're starting with new software." Committee members asked whether reports can present month-to-month and year-to-date comparisons; staff said financial reports can show comparable year-to-date figures, and the business office will work with the vendor to add requested report types.
The committee asked staff to provide quarterly snapshots and to prioritize a health-insurance breakout and other requested budget details for the next reporting cycle. No formal action was taken; staff will continue implementing the new reporting format and produce the first quarterly outputs covering July–September.
