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Vendor bids show different road-base options; council opts to source locally to reduce cost
Summary
Attached vendor bids in the Huntsville Town Council minutes list a $17,990 Post Asphalt bid (local base provided by 'Lonnie'), a $29,555 bid if 'Hot Springs' base is used, and a Cardon Farms invoice for 272 yards of roadbase at $6,800; the council approved an extra $7,000 to complete the work.
The council minutes include three procurement documents showing different cost scenarios for repairing the green-waste facility access road. Post Asphalt Paving & Construction submitted two estimates dated April 21, 2026: $17,990 for a job where the road base is provided locally by "Lonnie" (475 tons / 272 cubic yards noted) and $29,555 if Hot Springs road base is furnished.
A separate invoice from Cardon Farms LLC dated April 22, 2026 bills Huntsville Town $6,800 for 272 yards of roadbase. The meeting record says the council planned to cut costs by obtaining road base locally and approved an additional $7,000 to secure a thicker road base and have Post Asphalt perform the work.
The Post Asphalt estimates specify exclusions (asphalt overlay, traffic control, compaction testing, permits) and standard 15-day net payment terms. The minutes do not name a final contract award date or indicate whether all exclusions will be addressed in the town contract; follow-up procurement steps were noted as next actions.
