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Daggett County Commission debates administrative fees, retroactivity and large RDA charge
Summary
The commission debated adopting a method to charge administrative fees to county funds and whether to apply it retroactively (back to 2019). Commissioners flagged a $665,958.98 retroactive figure for the RDA fund and discussed audit deadlines and options to spread or delay adjustments.
The Daggett County Commission resumed from recess at 12:37 p.m. and reopened discussion of agenda item 7: establishing administrative fees for multiple county funds, including whether those fees should be applied retroactively to 2019.
Chair (speaker 2) told the board they must decide two things: the method for charging administrative fees going forward, and how much of that method—if any—should be applied to prior years. "We have a chance to make corrections moving backwards to 2019 as well," the Chair said, noting a time constraint to close the books.
Commissioners reviewed a staff spreadsheet showing year-by-year amounts and discussed practicality of retroactive adjustments. Chair summarized sample fund-level totals he was comfortable applying the method to: "Fund 11... being owed from 2019 to 2025 of $80,009.13," and similar sums for Fund 13 and Fund 19. He also flagged the RDA fund: "The difference using that same methodology moving backwards would be the difference of $665,958.98," a figure several commissioners said merited special attention.
Members debated options to soften the hit for taxpayers, including small incremental annual tax increases and spreading some cost across other funds. One commissioner urged gradual increases over time rather than large, infrequent jumps: "Maybe if you start with a small increment... every year you do, even if it's just point 0...1%," the commissioner said.
The commission discussed practical alternatives to internal cost allocation, including outsourcing billing and time tracking, and the trade-offs of contractor costs versus internal cross-subsidies. Chair noted that some retroactive entries require careful journal entries to close prior-year books and that the outside audit schedule limits how far back the board can safely adjust.
By the end of the discussion, several commissioners expressed readiness to adopt a common method for most funds while holding complex or politically sensitive funds for further review with absent members. No final vote on a specific ordinance or motion with text and tally appeared in the transcript.
