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Board backs staff recommendations for remote participation and remote‑meeting rules
Summary
Staff recommended remote participation require 72-hour notice, limit remote attendance to one board member per meeting and one remote meeting per member per year, and require testing of links; the board accepted the recommendations for inclusion in the bylaws draft.
Staff recommended the board set procedures for remote participation to ensure quorum and reliable voting.
The staff presentation listed three practical rules: request remote participation at least 72 hours in advance; limit remote participation to one board member per meeting and to one remote meeting per board member per year; and test the remote connection in advance so the board can hear and confirm votes. "That 72 hours is ... preferred, of course, because if we don't have quorum, we may need to cancel the meeting, and it's better to let the public know with as much time as possible," staff said.
Board members suggested wording refinements and asked staff to place precise language in the bylaws draft. Staff agreed to draft the recommended language and circulate it with the bylaws revisions.
