Council approves four then-and-now payments, including final lease payment and phone service contract

Finance Director Eileen Egan asked council to approve four then-and-now certificate payments that arose from invoice/timing issues with year-end purchase order processing. The items approved were: $11,884.50 to Chagrin Valley Engineering; $22,475.69 to Statewide Emergency Products for a final vehicle lease payment; $6,690.99 to Warwick Phones for the city's annual service contract; and $10,762.76 to the Ohio Public Works Commission for a loan payment. Each payment was moved, seconded and approved on roll calls of 6-0.

Eileen Egan explained the Warwick Phones invoice was dated November 2025 but had to be paid from the 2026 budget because the service term applies to 2026; she said the vendor was unwilling to reissue the invoice with a January 2026 date. Councilwoman Anita Greller asked whether the Warwick expense had been budgeted; Egan said it had been included in the 2026 budget and the timing problem was procedural rather than an unbudgeted cost.

Councilman Brett Iafigliola asked that the Chagrin Valley Engineering traffic-study materials be circulated to council; he requested the clerk email the study so members can review the property-by-property analysis included in the invoice.