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Recorder requests and commission approves CommonChain cloud backup and AI indexing agreement
Summary
The county recorder presented Agreement 26‑13 with CommonChain LLC to provide a cloud backup and AI indexing of historical recorded documents at no direct cost; the commission approved the contract after attorney review.
Chad Montgomery, Box Elder County recorder, asked the commission to approve Agreement 26‑13 with CommonChain LLC to provide an off‑site cloud backup and AI indexing service for the recorder's scanned historical documents. Montgomery said the service provides a separate cloud option to support title searches in outages and that the company will index records using AI at no cost to the county; the county's revenue model would remain based on standard copying and title search fees.
Commissioner Bingham moved to approve Agreement 26‑13; the motion was seconded and passed. Montgomery said uploads would occur on a periodic cadence and that the attorney's office reviewed contract provisions related to data separation and security.
