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Board members debate using personal phones for district business, one asks for district-provided devices
Summary
Board member Debbra Sweat requested district-provided phones to avoid FOIA/subpoena issues on personal devices and asked HR for hiring-demographic records; Board President Robin Vaughn said the district attorney advised email is the official record and the district will not provide phones now because of cost.
Board member Debbra Sweat raised two related concerns: she asked whether the district could provide cell phones to board members who must download district apps, citing worry that personal phones could be subject to FOIA requests or subpoenas. She also asked for more detailed HR information about applicant and hiring demographics to assess whether administrative staff reflect student diversity.
Robin Vaughn said she had consulted the district attorney and was advised that e-mail accounts owned by the district are the record and text messages on personal phones would be subject to disclosure only if there was evidence they were used for board business; she said the district will not provide phones at this time because of cost. Board members discussed legal limits on asking applicants about demographic data; Katie Johnston noted the district cannot require applicants to provide demographic information.
