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Board hears detailed plan, bid timeline for new Yorktown softball facility
Summary
The Yorktown board reviewed site plans, bid timing and options for the district's new softball facility, including alternates for dugouts and a press-box/bleacher package excluded from the base bid; bids are being drafted with an expectation of summer construction.
The Yorktown Community Schools board on Tuesday received a granular update on the district's proposed softball complex, including design choices, bid schedule and potential sponsor-funded upgrades.
Superintendent (speaker 6) told the board the project team is finalizing bid documents and "I think his hope was to have the documents to us by the end of the month," signaling an expectation the contractor selection process could start this spring. He said the base bid will cover core sitework and turf; several features are being handled as alternates, including dugout construction options and a separate press-box/bleacher package.
Board members and staff discussed three primary alternates the bidders will price: (1) fence dugouts (base bid) versus masonry/CMU dugouts (alternate), (2) a press box and bleacher system (outside base bid), and (3) backstop options (netting versus masonry). The superintendent said the district expects bidders to propose alternates and that some electrical work will be coordinated with district staff and a local electrician, not always included in the base bid.
"There will not be a ton of alternates," the project lead (speaker 5) said, adding that storage and equipment needs shaped the dugout choices. On parking and spectator areas, staff described plans for a berm in the outfield to create informal seating and said the base bid includes enlarging the parking lot to roughly three to four times its current size.
Board members also discussed sponsorship and naming-rights options to offset alternates. The superintendent said the district has bond funds to complete the core project and that the foundation and boosters may propose targeted fundraising (bricks, donor-funded scoreboard or naming rights) for upgraded elements. "If it's 6 figures, we probably would be interested in talking to them," he said of a large sponsor, while noting final naming decisions rest with the board.
Next steps: staff will finalize the bid documents, circulate alternates for pricing and return to the board with the bid results and a recommended contract award.
