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Staff locates 2009 cemetery audit; finds weak internal controls but no gift-of-funds finding
Summary
Staff reported finding a 2009 state-auditor report on cemetery payment plans that noted absent policies and internal controls (collections, liens, contracts) and recommended formal procedures; the auditor's report did not conclude a gift of public funds.
Staff (Drew, S7) reported locating a 2009 audit on cemetery payment plans on the state auditor's website. The written audit material, Drew said, did not find a gifting of public funds but did flag a lack of internal controls, absence of policy around payment-plan administration, and missing processes for collections or liens if payment plans were violated.
"I don't think the auditor believed that it was a gift of public funds, at least not in this report," Drew said, summarizing the audit while urging the council that any reimplementation of payment plans should be accompanied by clear policy and collection procedures. The audit also identified the need for purchasing contracts for the sale of cemetery plots as required under state law.
Council members asked that staff develop written policy and procedures, and Drew said the audit documents are publicly available on the state auditor's website and he would coordinate follow-up review with staff.
