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Clerk outlines reorganization to add Clerk Assistant for elections and records work
Summary
Clerk Larry N. Ciofu proposed adding a Clerk Assistant - Elections position to handle QVF and absentee workload, transitioning the Receptionist to Clerk Assistant - Administration, and budgeting for scanners and ordinance codification support in the FY26-27 budget.
Clerk Larry N. Ciofu presented a proposed reorganization of the Clerk's Department to add a Clerk Assistant - Elections to assume most Qualified Voter File (QVF) work and absentee ballot processing from the Deputy Clerk and Receptionist. The proposal would create a Clerk Assistant - Administration to retain receptionist duties while taking on analytical tasks such as summarizing departmental reports.
Ciofu said the township used 465 hours of temporary help in the last August/November election cycle and expects reduced temporary hours for a November general election; the FY26-27 budget includes funds for two desktop scanners and a small amount for contracted services to advance ordinance codification and records management. Manager Luce confirmed the reorganization is included in the proposed FY26-27 budget and that formal job descriptions will be brought back to the board if the budget is approved.
The item was presented for discussion and informational review; no final hiring action was taken at this meeting.
