Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Financial Policy topic
No spam. Unsubscribe anytime.
Hutto EDC delays adoption of corporate credit-card and ACH rules after board questions
Summary
Finance staff proposed a $10,000 monthly credit-card limit and ACH dual-authorization procedures; board members requested reconciling the draft with existing EDC/city policies and asked staff to return redlined language — the board voted to have staff revise and return the policies.
City finance presented two draft policies: a corporate credit-card policy that would maintain a single corporate card with a $10,000 monthly limit and place the card in the economic development director’s name, and a separate ACH payments policy that emphasized vendor verification and dual staff authorization.
Board members raised concerns about the draft's differences from existing EDC and city policies — specifically whether other board members could have cards under certain resolutions, how the $10,000 limit compares to current practice, and how the ACH review and board-signoff paragraphs should be reconciled. Finance staff emphasized safeguards such as monthly transaction statements in the financial report and a requirement that ACHs have two authorizers; staff proposed returning consolidated redlines reflecting board direction. The board voted to have staff return with edits and reconcile the drafts with existing policies (motion to return for edits passed 7–0).
Christina Bishop, city controller, framed the ACH procedure as a fraud-prevention and efficiency measure while noting that some prior procedures were not consistently followed. Board members recommended combining relevant paragraphs, removing the five-business-day requirement for board review and clarifying who can sign when director availability is limited.
