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Board debates private archive vs. public access for records; seeks legal guidance
Summary
Members discussed creating an archive separate from the county system to preserve board records and improve access, proposed a Google Drive repository with role-based permissions, and agreed to consult County Counsel on access, edit restrictions, and compliance with public‑meeting law.
Member Sandra Oliva reported the Board is "developing an archive separate from the county system to preserve records and improve access." Rob Palmer proposed using Google Drive as a centralized repository and creating a general Board email to manage access, noting the need to define viewer/editor permissions and an administrator role for long‑term maintenance.
Members emphasized questions about which materials to include, whether archived documents should be public or read‑only official records, and the need to consult County Counsel before finalizing the approach to ensure compliance with access and retention policies. No final decision was made; committee members agreed additional guidance is required.
