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Mayor hires treasurer; city attorney warns council about emails and public-records rules
Summary
Mayor David Porterfield announced a new treasurer hire. City Attorney Ben Layman warned council members that their city email accounts and other city business communications may be subject to public records requests and cautioned against group emails that could create open-meeting risks.
Mayor David Porterfield told the council he has hired a new city treasurer; the minutes state the hire is a college graduate in accounting who is working toward a master's in accounting, but do not provide a name.
City Attorney Ben Layman reminded council members that their email accounts are city records, that "these are password protected and as the City Record Keeper the City Clerk must have those passwords to be able to fulfill Public Records Requests," and cautioned them not to use group emails for city business because those exchanges could create open-meeting violations. Layman also noted that text messages, cell-phone messages and outside emails about city business are subject to public-records rules.
The mayoral announcement and the city attorney's reminders were recorded under Mayor & Council Comment; no personnel action or vote was recorded in the minutes.
