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Council approves $407,803.92 appropriation to cover missed Lucas County sanitary engineer note payments; staff to forgo two vehicle purchases to cover cost

City of Sylvania City Council · February 3, 2026
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Summary

After the Lucas County sanitary engineer identified unpaid note payments dating to 2020, Sylvania council approved a $407,803.92 appropriation to bring the city's accounts current. Staff said the payment will be covered by deferring purchases (a jet truck and plow truck) and reallocating budgeted funds.

Public service staff reported that the Lucas County Sanitary Engineer discovered seven projects for which satellite communities (including Sylvania) had not been invoiced properly; the city’s share of the catch‑up payments totals $407,803.92. The unpaid notes stretch back to 2020 and had been missed due to personnel changes and processing lapses at the county.

To cover the obligation, staff proposed using funds budgeted in 2026 for equipment purchases (deferring a jet truck and a plow truck) and other internal offsets. Council discussed operational risks of delaying equipment purchases but accepted staff’s contingency plan (rental options, mutual aid) and passed Ordinance 31-2026 as an emergency appropriation to make the payment in full.

Staff also said they would work with the new sanitary engineer to re-establish regular satellite community meetings and invoice/tickler processes to prevent a recurrence.

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