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City secretary outlines new ordinance and resolution numbering format; council member urges formal documentation
Summary
Rowlett City Secretary Debbie presented a proposed numbering change that embeds year and month into ordinance and resolution identifiers to improve indexing; a council member urged adopting the change by resolution or ordinance to preserve transparency and a clear record.
City Secretary Debbie presented a proposed revision to the city's ordinance and resolution numbering format during the Rowlett City Council work session on Feb. 3, explaining the new pattern would embed the year and month into the identifier (for example, year '26', month '01', and the ordinance number). She said the change is intended to improve clarity, record keeping and searching in Laserfiche.
A council member thanked Debbie for the explanation but urged that the change be recorded formally—either by resolution or ordinance—so future councils can trace when the numbering changed and departments (police, procurement, community development) will have a clear paper trail. Chair expressed trust in the city secretary as the keeper of records and described the new format as a logical improvement; the item was discussion-only and no formal action was taken at the work session.
