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Assistant service director says missed PO caused $88,900 Woodlawn Cemetery invoice; Council assigned ordinance
Summary
Assistant Public Service Director Mike Testa told Council a purchase order was not issued before invoices arrived, leading to an $88,900 payment request from Woodlawn Cemetery for the first half of the year; Council Member Chris Maxwell agreed to sponsor Ordinance No. 26-051 authorizing the warrant.
Assistant Public Service Director Mike Testa explained to the Committee that Woodlawn Cemetery submitted an invoice for $88,900 covering the first payment of the year and that the department had failed to issue a purchase order before receiving invoices.
"It was a mistake on their part with not having the PO prior to the invoices," Testa said. He added staff had prepared a purchase order intended to cover both this payment and a second payment later in the year and attributed the oversight in part to staff transitions.
Council Member Tom Stugmyer asked whether the amount covered the whole year; Testa clarified it was for the first half. Council Member Chris Maxwell agreed to sponsor the ordinance and the clerk assigned Ordinance No. 26-051. The Committee did not vote to pay the invoice at the April 7 meeting; the item will proceed to the Council agenda for formal action.
