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Select Board presses staff on $4,000 data‑extraction fee, timeline for new finance system
Summary
Town staff told the Select Board that migrating payroll data to the new BSNA/GWorks financial system may incur vendor data‑extraction fees (quoted around $4,000 per extraction). The board asked staff to explore workarounds, consider seeding balances instead of full detail imports, and to target a go‑live date that avoids budget season.
Town staff updated the Select Board on the status of a planned migration from the town’s existing financial/payroll systems to a new BSNA (GWorks) hosted platform. Staff reported a vendor restriction: payroll data held on the clouded payroll vendor’s servers requires a paid extraction and the vendor quoted approximately $4,000 per extraction; multiple extractions are needed for test and live runs.
“...one of them is the system that we're currently using wants to charge $4,000 for an extraction and BSNA is saying they would really would like two extractions. So, that would be an $8,000 bill to the town,” staff told the board. Members questioned whether the town could supply readable reports from local backups or have a third party manipulate exported reports to avoid vendor extraction fees. Options discussed included importing year‑end balances to seed the new system while retaining historical detail on local servers, or targeting a go‑live date (Jan. 1 or March 31) that minimizes budget‑season disruption. Staff said they would follow up with BSNA, the current vendor and auditors and report back with contract details and cost options.
