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Board authorizes review of Avenity software contract for tax/treasury systems
Summary
Following a budget committee recommendation, the board authorized staff to request and review a draft contract from Avenity (software for commissioners/treasurers) and return with legal and IT comments before possible approval.
The budget committee recommended that Smyth County pursue a contract review with Avenity for a new financial system for the commissioner and treasurer offices; the full board voted to authorize staff to request and present a draft contract for legal and technical review. Committee notes said the existing Edmonds/AS400 setup has data‑integration and vehicle‑categorization issues and that Avenity (presented as an industry option) would provide online payment options and improved address and mailing functions.
At the board meeting, committee members said staff and the county attorney already have a draft contract and that IT has raised potential additional costs. The motion authorizing the contract review was seconded and approved unanimously; supervisors emphasized the action was to request and evaluate a contract draft, not to obligate county funds. Staff were directed to bring a revised draft with county‑attorney input and IT cost estimates to the June 11 or upcoming meeting for further consideration.
The committee also discussed procurement mechanics and cooperative purchasing options to allow a single‑vendor approach if legally permitted; board members asked that the final contract language be balanced and that legal questions be answered before approval.
