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Select Board approves $27,407 town‑hall security and keycard system; to be paid from capital reserves
Summary
The board approved a three‑year, prepaid contract for a keycard/intercom/camera security system ($27,406.99) for town hall, citing improved key control and a 10‑year warranty; installation funded from capital reserve accounts and recurring service costs to be considered in future budgets.
Town staff recommended replacing a longstanding manual key distribution process with a keycard, camera and intercom system for Woodstock Town Hall. Staff described multiple vendor quotes and positive references from other Vermont municipalities; the recommended package carries a 10‑year warranty and a three‑year prepaid contract price of $27,406.99.
Town Manager Eric (speaker 2) told the board that the system would allow unique codes or cards for organizations using the building after hours and permit staff to deactivate cards individually if personnel leave. He said the firm would provide remote support to unlock doors if power or Wi‑Fi outages occur. A board member asked whether the system would change public access; staff said normal hours and public interactions would be unchanged. "For 99% of people, there'll be no change of experience from the town hall," Eric said.
After discussion about procurement, timing, backup power and budget lines, the board voted to accept the lowest bid and pay from the town's capital reserve account; the three‑year prepay covers service and equipment. Board members asked staff to provide the other vendor bids in a follow‑up packet.
