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District outlines plan to replace aging on‑premises phone system; startup estimate ~$166,000
Summary
IT staff told trustees the district’s on‑premise phone system will lose vendor support after the 2026–27 school year and proposed moving to a cloud‑hosted solution with LTE backup, 911 location accuracy and mobile integration; staff cited an estimated startup cost of about $166,000 and will bring procurement recommendations in August.
District technology staff presented an information item on the need to replace the district’s on‑premise telephone system, which the presenter said will lose vendor support at the end of the 2026–27 school year.
Mr. Hayes explained the district’s priorities for a new solution: a cloud/hosted platform to eliminate on‑site switches, LTE cellular backup for business continuity, integration with paging systems, accurate 911 location data, centralized administration and vendor support for implementation. He said the monthly service cost could be lower than current support fees but the district would need to pay for phones and installation up front; staff estimated startup costs in the range of $166,000 and described contracts spanning 3–4 years for managed service arrangements.
Trustees asked about expected lifespan, redundancy and whether new phones differ materially for users; Hayes said hardware typically lasts 10+ years and that the service contract is usually 3–4 years with renewals. Staff will continue procurement work and bring a recommendation to the board in August.
