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Staff proposes streamlined public-packet posting to balance statutory posting and accessibility
Summary
Town staff proposed posting a one-page agenda and directing requests for full packets to staff to reduce time spent tagging large documents for accessibility; trustees expressed support for the streamlined approach while ensuring statutory posting obligations are met.
Staff recommended a narrower public-posting approach for meeting packets to balance accessibility requirements and staff workload. The presenter said posting a one-page agenda and the meeting time/place, and offering full packets on request, would make it faster to provide accessible materials while still meeting statutory posting obligations.
Trustees and staff discussed the trade-offs: staff estimated that fully tagging large packets can take "0.5 hour to an hour and 0.5 to make full packets accessible" for complicated packets with many exhibits. Trustees supported posting the required minimal material and directing requests for full documents to staff. The board agreed to include a short notice on the website directing people to staff for full packets and to proceed with the pilot approach used for this meeting.
Staff will continue to produce accessible summaries and respond to requests for full packets from members of the public.
