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Commission directs attorney to draft amendment to stop listing individual staff names in meeting recognitions
Summary
The commission asked its attorney to draft a rules-of-procedure amendment to replace roll-call listing of individual staff attendees with a department-level recognition (e.g., "Planning & Zoning staff present"), citing time, misidentification and privacy concerns; the motion passed.
John Mattingly, the commission attorney, told members staff had asked whether the meeting recognition that lists individual staff in attendance could be removed from the rules of procedure because it takes time, occasionally misidentifies people and sometimes places staff in an unwanted spotlight. Mattingly framed the question as a discussion item and said any change would be drafted as a proposed amendment to the rules and circulated in advance of a future meeting.
Jason Brinkley, director of planning and zoning, confirmed the request came from staff and supported moving the discussion forward. Commissioners discussed a compromise — recognizing departments rather than individuals — and agreed to direct the attorney to draft the amendment. A motion to have the attorney prepare and circulate proposed language was made, seconded and carried.
