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County to try new document search tool; commissioners accept free first-year inclusion
Summary
The board discussed a Deploy (VoIP Technologies) document-search pilot to index PDFs and board minutes and approved accepting the tool's free first-year offer, with commissioners noting the tool "has replaced our search bar on our website, which was, close to useless."
Staff and commissioners discussed a new document-search product being offered by Deploy under the VoIP Technologies agenda item. A commissioner described the new tool and its functionality, saying it "has replaced our search bar on our website, which was, close to useless," and noted the system searches inside PDFs, returns summaries and provides clickable references to source documents.
Commissioners discussed integration, administrative access and the vendor's offer to include the county for free the first year under their managed-services arrangement. A motion to accept the offering (contingent on continuing to be free or otherwise agreeable terms) was made and seconded; commissioners asked staff to bring any contract terms back for review before final signoff.
The board agreed to a demo and to consider offering the tool to committees and other county boards, with the goal of reducing staff time spent researching past minutes and public documents.
