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Board seeks clarity on athletic funds and where concessions and pay-to-play fees are recorded
Summary
Board members pressed the business office for clearer tracking of athletics-related receipts, questioning whether concessions, pay-to-play fees and fundraising are entering the ASB student-body accounts, an athletics general fund or the district general fund and how team expenditures and reimbursements are recorded.
During the financial report, board members asked the business manager to clarify accounting for athletics receipts and concessions. Several members said they could not reconcile recent activity (including $1,400 movement in the concessions line) with purchases and fundraising activity reported by teams and boosters.
The business manager explained that play-to-play fees and many receipts are recorded and held in the district athletic accounts and later used to fund transportation, referees and other district athletic costs; student-body fundraisers remain ASB funds unless the district absorbs the expense. "It goes into the district to help fund the district athletic program," the business manager said, describing a process where the district may later reimburse teams or backfill purchases when teams raise money and the district makes the purchase.
Board members asked staff to produce a clearer breakdown of: (1) what currently sits in the ASB/student-body accounts; (2) which receipts are being routed to the athletics general fund; and (3) how large purchases (for example, uniforms) are recorded when the district procures and the student-body or boosters reimburse.
