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Board formalizes process to return contributions for employees who separate before vesting
Summary
The board approved a written process to estimate balances and authorize the custodian (Northwest) to issue checks to separated employees who are not vested if paperwork isn't completed before separation; county code was cited as not providing interest on balances after termination.
The Elk County Retirement Board voted to formalize procedures for terminating plan accounts and distributing funds to employees who separate before vesting. Patrick Straub explained staff will attempt to obtain necessary paperwork before an employee departs; if paperwork is not received staff will ‘‘authorize our custodian Northwest to send a check’’ within the 60‑day rollover window.
Straub explained practical steps staff will take—sending certified mail, estimating balances prior to departure, and sending a check if the participant does not complete the distribution election. He told the board the county code does not provide for payment of interest on balances after termination, and that the goal is to get funds back to participants rather than keep them in the plan.
The board moved and approved the proposed process and forms so the approach is entered into the official record.
