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Council advances auditor-recommended payroll and purchasing controls; PO policy postponed for more review
Summary
Council adopted a timekeeping/payroll resolution and an accounts-payable schedule but asked for more time on a comprehensive purchase-order and purchasing policy; staff will provide existing policies and purchase-order records for comparison.
Council considered a set of resolutions intended to address repeated audit recommendations about written financial policies. Staff told the council the timekeeping and payroll authorization policy (resolution 20260303) was drafted based on Texas Municipal League guidance and audit findings; it adds segregation-of-duty checks and a second set of eyes for approvals. “There’s a 2nd set of eyes on it,” staff said, describing an additional review layer for time cards and payroll.
Council approved the timekeeping resolution and separately approved a resolution to establish an accounts-payable processing and mailing schedule (resolution 20260305). By contrast, council debated the city’s proposed purchase-order and purchasing policy (resolution 20260304) at length and ultimately voted to postpone that resolution for one month so members can compare the draft with any existing procedures and review current purchase orders and contracts. Several councilmembers asked staff to produce all current purchase orders and a history of major contracts to ensure the new policy would not inadvertently conflict with prior agreements.
